November 06, 2025
Why Landscaping Companies Need IT Security
Landscaping firms in New Jersey and New York City depend on mobile crews, seasonal workers, and GPS fleet tracking to stay competitive. But these same strengths can also create major IT risks. Smartphones, tablets, and field software all carry sensitive business and client data that's vulnerable to theft or misuse.
Without clear IT safeguards, a lost phone or insecure GPS device can expose your business to financial fraud, downtime, or even cyber insurance claim denials.
What Is a Landscaping IT Security Checklist?
A landscaping IT security checklist is a step-by-step guide that helps protect mobile crews, seasonal workers, and fleet systems. It covers basics like secure Wi-Fi, mobile device management, GPS tracking security, data encryption, multi-factor authentication, and seasonal staff offboarding, ensuring your landscaping business stays secure and compliant.
Top IT Risks for Landscaping Companies
- Mobile Workforce Cybersecurity Gaps
Crews rely on smartphones and tablets for scheduling, job updates, and payments, but unsecured devices can be hacked or stolen. - Seasonal Staff Access Issues
Temporary employees often get access to company apps or email accounts. Without timely offboarding, those accounts can be exploited. - GPS Fleet Tracking Security
Fleet management tools help monitor crews and vehicles, but many rely on cloud platforms that need strong authentication. - Payment and Client Data
On-site payments and customer records must be encrypted and securely stored to prevent breaches.
Landscaping IT Security Best Practices
1. Secure Mobile Devices
- Require passcodes and biometric logins for all work phones and tablets.
- Use mobile device management (MDM) to track, lock, or wipe lost devices.
- Restrict app downloads to approved business apps only.
2. Seasonal Staff Secure Onboarding & Offboarding
- Issue unique logins for every seasonal worker.
- Enforce multi-factor authentication (MFA) for access to scheduling, payroll, or communication apps.
- Remove accounts immediately when seasonal staff leave.
3. Protect GPS Fleet Tracking Systems
- Configure GPS software with MFA and role-based access.
- Monitor who logs into fleet management dashboards.
- Regularly patch and update GPS devices and software.
4. Secure Wi-Fi & Field Connections
- Prohibit crews from connecting to public Wi-Fi without a VPN.
- Provide a secure hotspot for company devices when needed.
- Encrypt all data transmitted between the field and office systems.
5. Guard Client and Payment Data
- Use encrypted payment apps approved by your bank.
- Never store client credit card or banking info on personal devices.
- Conduct quarterly audits of data handling practices.
6. Employee Cybersecurity Training
- Teach staff to spot phishing texts or suspicious app prompts.
- Provide short mobile-friendly training modules.
- Encourage immediate reporting of lost or stolen devices.
How IBS Supports Landscaping Firms
Integrated Business Systems has been helping New Jersey and Manhattan businesses stay secure for over 46 years. Landscaping companies choose IBS because we:
- Understand the unique challenges of mobile and seasonal workforces
- Provide 3-minute response time support for urgent IT issues
- Align security controls with cyber insurance requirements
- Offer tailored IT solutions from mobile device security to compliance reporting
Key Takeaways
- Landscaping businesses face unique IT risks due to mobile crews, seasonal staff, and GPS tracking.
- A clear IT checklist can prevent data loss, fraud, and downtime.
- IBS helps landscaping companies implement secure, compliant technology strategies without slowing down operations.
IT for the Landscaping Business
Don't leave your landscaping business exposed to IT risks this season.
Book your free discovery call with Integrated Business Systems today to secure your mobile crews, protect client data, and keep your business growing confidently.
Click Here or give us a call at (973) 575-4950 to Book a FREE Consultation