Property Management

Imperium – Property Management and Accounting Software

Commercial leasing is complex, and leases can vary widely depending on what you and your tenants negotiate. So you need a property management and accounting system that can handle the complexity of all your tenants’ leases and still automate processes to help with billing, accounting and financial reporting. At the same time, you need something that is flexible, allowing your business to grow and flex as the market evolves.

Imperium powered by Acumatica was built specifically to help growing developers, owner-operators and property managers who need a user-friendly system-of-record to manage every aspect of your development and property management businesses.

Imperium is built on the Acumatica ERP platform, delivering specialized property management accounting integrated with a full suite of ERP, financial and business management functionality.

Imperium and Acumatica deliver important capabilities that allow you to manage your business today and scale with you as it grows.

The goal of good property management software is to get better. To improve speed and quality of service, manage costs, improve tenant satisfaction, and ensure quality and safety in equipment and the property itself. Imperium provides the tools and insights needed to do just this.

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Flexible Leasing Terms

Free up your leasing team to negotiate leases that are win/wins for tenants and landlords. Imperium tracks and records virtually any type of lease terms and automates billing accordingly.

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Manage Tiered Leasing and Billing

Track and report terms, charges and escalations with the ability to forecast based on escalation terms.

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Automate Escalations

Escalate charges by rate schedules, Consumer Price Index (CPI), percentages or fixed amounts. Import CPI to automatically update escalations where appropriate.

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Automate AR/AP

Automatically add AR/AP charges and associate with a specific GL account, payment terms and/or tax schedule. Automate billing back to tenants in accordance with specific lease terms. Improve visibility with comprehensive AR and AP lease tracking. Automate recurring allocations of expenses or revenue across GL accounts.

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Automate Expense Management

Automatically import bills and split them into recovery pools based on lease terms. Accelerate utility meter re-billing and tracking.

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Maximize Recovery Billing

Track an unlimited variety of recovery pools supporting unique leases. Calculate, distribute and reconcile one-time and recurring charge backs, utility splits and common area maintenance (CAM) charges.

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Simplify Billing

Automatically invoice tenants for recurring charges. Calculate complex and variable charges billing. Charge escalations on a fixed, variable or CPI-based rate schedule. Assign pass-through expenses to tenants based on expense pools.

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Comprehensive Record Management

Access comprehensive records and track all the details needed for managing  buildings, units, tenants and more.

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Online Document Management

Track tenant details, lease agreements, and property and tenant insurance details.

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Manage Property Improvements

Track and manage property improvements and changes. Track projects with multiple embedded work orders. Keep a complete view of project details, budgets and job costings with Acumatica’s construction management module.

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Manage Work Orders

Track and manage preventative maintenance schedules by building and unit.

Extend service order functionality to a tenant portal to enable tenants to request maintenance online.

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Simplify Work Orders

Enable managers to enter work orders in the field, embed work orders into project plans, and schedule recurring preventative maintenance work orders in advance. Create a work order on-site and attach a photo with your phone. Review and create a purchase order on the spot.

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Maximize Occupancy Levels

Keep up with current occupancy reports to identify current and upcoming vacancies and find opportunities to maximize occupancy.

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Improve Retention and Renewals

Integrate technology and amenities that help improve tenant and employee experience. Learn more about How to Build the Perfect Commercial Real Estate Technology Stack

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Get Automated Reminders

Never forget to remind tenants about insurance renewals or updated letters of credit. Imperium flags reminders on the dashboard of upcoming dates, so you never let renewals slip through the cracks.

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Easily Access Financial Data and Reporting

Imperium’s seamless integration with Acumatica enables robust reporting and drill-downs.

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Forecast with Escalations

Build out the entire escalation for the life of individual leases, enabling easy forecasting for future billings.

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Generate Detailed Reports

Review analytical reporting by territory, sites, buildings, or units. Reports include detailed rent roll and vacancy, lease status and delinquency, aged receivables, and P&L by property. Generate additional custom, data-rich reports using flexible reporting tools.

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Increase Administrative Productivity

Decrease data entry and transaction processing time with one consolidated system. Copy existing entities to create similar new lease records.

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Reduce Data Entry

Eliminate duplicate data entry in multiple systems by maintaining a single system of record that integrates with other platforms you use to manage your properties.

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Automate Repetitive Workflows

Efficiently process workflows such as tenant deposits and tenant move-outs from a mobile device with minimal data entry.

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Open Architecture

There is tremendous investment in prop tech right now. Our open platform allows you to quickly integrate and experiment with best-of-breed and game-changing technology, without waiting for vendors to build an interface.

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Access Anywhere

Access your lease accounting and property management system on any device, anywhere, even in the basement of a building where you have no connectivity.

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Comprehensive Record Management

Store records and documents like leases, insurance declarations, invoices, etc. associated with your properties, buildings, units, tenants and leases in one place where they’re easy to find and access, even when you’re out of the office.